The Pride of Walker County
CONSTITUTION of the DORA HIGH SCHOOL
BAND PARENT ASSOCIATION
Article I - Name
The name of this organization will be known as the DORA HIGH SCHOOL BAND PARENT ASSOCIATION (DHSBPA-BPA).
To
assist on fundraising as needs arise to ensure that the Band Program performs at
the highest level possible. The
monies will be used to facilitate the needs of the Band and its Director first,
then the needs of the Association second.
Article
III –
Policies
The Association will at no time interfere with the Band Director or the School Administration in the matters of band policy. The Association will assist the Director as needed or requested to enforce Band Policy, i.e., collecting Annual Band Fees.
Article IV – Membership
Membership is open to the parents or guardians of any current band student, or Dora High School Band Alumni. An annual membership donation of FIVE (5) dollars per person is required in order to have voting rights within the Association. ALL MEMBERS are expected to actively participate and support the band in all activities agreed upon by the membership.
Article V – Election of Officers
At the December/January meeting nominations for all offices will be taken from Association Members and submitted to the Executive Board for approval. Nominees WILL be paid Members of the Association, must have a child/direct relative in the band, i.e., Grand Parent/ Guardian, to be nominated for an office. In the February/March meeting the approved nominees will be presented to the eligible membership and voted on. The new officers will be introduced in May at the Spring Band Banquet. They will begin their duties June 1st of that year.
President Secretary Logistics Coordinator
Vice-President
Treasurer
The PRESIDENT will:
A. Call meetings of the Association.
B. Preside at all meetings of the Association.
C. Appoint all committees subject to approval of the Executive Board.
D. Approve ALL purchases needed/required for the band to perform.
E. Promote cooperation within the association and the Dora High School Band.
F. Coordinate all parking at home events with Logistics and School officials.
G. Perform such other duties as they pertain to the office i.e. assist other officers as needed.
The VICE PRESIDENT will:
A. In the absence or request of the President, preside at all events.
B. Be the manager of the concession stand.
C. Purchase all needed supplies for the concession stand.
D. Obtain all workers for the concession stand.
E. Coordinate meals for the band provided by the Association.
F. Work in conjunction with the Treasurer to plan the fund-raisers.
The TREASURER will:
A. Report all receipts and disbursements of the Association Funds.
-All checks require two (2) signatures; Treasurer and President, or Vice-President.
B. Maintain up-to-date financial reports.
C. Present financial report at First of the Month meetings of the Association.
D. Maintain a list of the paid Association members
E. Work with the Vice President(s) to plan the fund-raisers.
F. Submit a Monthly Report to the Association for approval endorsed by self and the President, who in-turn forwards it to the School Administration.
G. Provide Annual financial report to the Association endorsed by self and the President, who in-turn forwards it to the School Administration.
The SECRETARY will:
A. Maintain accurate records of all meetings
B. Read the minutes at the following meeting for approval.
C. Maintain attendance records of the members present at meetings.
D. Obtain chaperones for all band events. (See Article VI & VII)
-The Director of Bands must approve all recommendations for chaperones.
E. Provide assistance with the Website and/or Newsletter.
The LOGISTICS officer will have committee members to assist in their duties:
A. Coordinate the setup/tear down of “front line ensemble” equipment at all events.
B. Have three MEMBERS:
1. Parking Member
o Work with Parking for all Home Games.
2. Uniform Member
o Coordinate the care, storage, and preparation for performances of the band uniform.
o Coordinate mats, water, and rain gear for band members.
3. Transportation Member
o Coordinate all transportation of equipment to away events.
o Load Equipment trailer/vehicles
Officers are required to participate in all band events both home & away.
A. Escort students to and from facilities at the destination i.e., restrooms and concession stands, etc.
B. Assist in preparing the student(s) to perform, i.e., getting their uniform & instrument prepared.
C. On the bus they will sit spread throughout the bus as to oversee the students on the trip.
D. If Chaperones ride a School Board Bus they must adhere to the policies of the School Board see Article VII.
A. Must be a Parent or Guardian of the specific Band student.
B. No riders allowed that are not of school age or enrolled in a Walker County School.
C. Full/Part-time School Board Employee or other Walker County School designee, Trustee, Coach, etc.
D. Pre-approved, written permission on file in the School Board and in the School of the activity.
A. Must maintain a 3.5 GPA or higher.
B. Must attend all Band Functions. This would include practice, all football games, contests and parades during the school year. Additionally participate in Spring Concert, unless there is a class scheduling conflict.
C. Must maintain excellent citizenship. Student can not have been in any trouble in the four (4) years they attend DHS. This includes being suspended or being sent to alternative school, etc.
D. No outstanding band fees
E. Student must be registered at a college.
F. Student must submit a 3 page essay stating why they think they should receive this award.
The monies will be shared 50-50 between this
Association and Mr. Robert “Bob” Ammons.
The denomination will be $ 500 dollars minimum to increase to a limit of
$ 1,000 per year.
Article IX –
Fundraising
As shown in Article VI item II & III the
Vice-President and Treasurer assist in all fundraisers.
However other members of the association may have fundraiser ideas.
All fundraiser ideas must be brought forth to the association for formal
approval. Those that come up with
the fundraising idea must coordinate and collect themselves turning all monies
over to the treasurer.
Article X –
Executive Board
The Executive Board will consist of the officers of the association i.e. President, Vice-President, Treasurer, Secretary, and the Logistics Coordinator (Members), Band Director, and the Principal/Assistant Principal of Dora High School. The duties of the Executive Board will:
A. To transact necessary business in the intervals between Association meetings and most other business as may be referred to it by the association, the band director or the principal of Dora High School.
B. To present recommendations at the regular meetings of the Association.
C. To fill a vacancy in any elective position with the replacement elected by a majority of the remaining members of the Executive Board.
D. Review/revise the constitution annually.
The BPA will meet monthly, preferably the
second week of the month (allows Treasurer to have Bank Statement). When school starts, and through the Marching/Contest Season
the meetings will be held weekly, or on an as needed basis.
All meetings should start at a specified time in the Dora High School
Band Room, or other locations/times due to attendance needs.
Any proposed amendment (s) to this Constitution shall be submitted in writing ten (10) days before presentation to the membership of the Band Parent Association. The amendment (s) shall be subject to a two-third (2/3) vote of the members present for approval/disapproval.
Article XIII – Procedures
This Constitution will be reviewed and/or revised annually by the Executive Board (see Article X). Any rules or situations not covered in the Constitution shall be covered in Robert’s Rules of Order.
This Constitution is approved/revised as of 13 November 2006. Next revision due November 2007.
1st Ind.
Approved
Bob
Ammons, Jr.
BOB AMMONS, Jr.
President